2 out of 3 employees are stressed about meetings taking time from their work.
Inefficient meetings?
Cut wasted meeting time and recover ~45 000 SEK per employee a year.
The meeting problem
Meetings are essential, but…
There is no doubt that meetings are needed, even necessary. We call for meetings to make decisions, plan, coordinate and share information. As AI takes over more of the execution, human work shifts toward planning, coordination and decision-making. With that, meeting time will increase. Yet:
Only 1 out of 5 meetings has a clear agenda and purpose.
3 out of 4 people do other stuff during meetings.
45 000SEK
Employees have on average 5–10 meetings per week. With only one of those meetings removed, the savings potential is approximately 45 000 SEK per employee and year.
That makes one question decisive: not how to avoid meetings, but how to make the ones you keep worth the time. For all participants. Opimeet measures meeting effectiveness so you can act on it.
Opimeet Offering
Collected data leads to insights
Opimeet is built around IMV at its core, with Transcription and Surveys as optional additions. Together these pillars give you direct insights into your meeting culture and show you where to focus your time and effort. Click to learn more.
Instant Meeting Value (IMV)
Give an instant value score based on time invested in the meeting.
Transcription
Optional: get the meetings transcribed for notes and meeting value analysis.
Surveys
Optional: by targeted surveys, collect general feedback on information flow, meeting value and ability to make decisions.
Instant Meeting Value (IMV)
What's your organisation's view on meetings?
With Opimeet having access to meetings in the organisation, you build a clear, organisation-wide picture of how time in meetings is spent.
Meeting information required
Opimeet will collect:
- Meeting type (recurring series or ad-hoc)
- Time-point of meeting (e.g. noon, midday)
- Meeting length
- Number of participants
Rate the meeting
Get a notification when the meeting is over and vote.
- Meeting value
- Meeting relevance per role
- Answer frequency
Get instant value
Summarizing the data over several meetings to see:
- Time between meetings
- Number of meetings
- Savings potential
- Trends
Transcription
Automatic meeting transcription
By letting the Opimeet bot transcribe the meetings, more insight into the actual meeting execution becomes available.
Agenda compliance
Check whether the agenda was actually followed during the meeting.
Purpose fulfilment
See if the meeting's core purpose was successfully fulfilled.
Effective meeting time
See when the meeting actually started and ended to reveal the effective meeting time.
Engagement
See how much everyone participated, where low engagement signals a person who likely didn't need to be there.
Surveys
Optional: Targeted meeting surveys
How do you know if some piece of information is better suited to be shared through a written message than a meeting? Do people in your organisation have enough information to do their jobs efficiently? Use Opimeet short surveys to find out.
Enough information to work
See whether people get the information they need to do their jobs.
Message or meeting?
Learn when something is better shared as a message than a meeting.
Decision confidence
Are you able to make a decision or running in circles?
Smart, adaptive questions
Questions adapt to ask only for what's still missing.
How much information do you receive in order to perform your job?
Are your meetings generally ok in length?
Insights
Improve with insights
Learn how your organisation spends its time in meetings — switch between company-wide statistics, personal feedback on the meetings you host, and tailored insights built just for you.
Meeting Time Cost
546 kSEK
Last 3 months
10.30%A decrease of 63 kSEK compared to the previous period
Savings Potential per Department
120 kSEK
31.40%
Last 3 months.
Average IMV over Time
Your Average IMV as Host
0.36
0.36 above the company average of 3.42
Participant Feedback
Praised
“Clear agenda and we finished early”
To work on
“We often drift off-topic toward the end of the meeting”
Total Meeting Time per Week
Observations
- Your recurring team sync runs 18 minutes over schedule on average.
- Workshop meetings tend to be a discussion forum without clear outcomes.
- Frequent back to back meetings leave no room for follow-up.
Suggested Actions
- Set a hard stop at 25 minutes and share the agenda a day ahead.
- Try to set goals for every workshop for expected output.
- Add a 10-minute buffer between meetings to capture action items.
Statistics on collected data
Explore and compare more than 20 different metrics.
Collect data, then dive into the statistics. Correlate metrics and spot trends over time. Be able to answer questions like: "Are we increasing or decreasing meeting time per week?" or "Are there big differences between different departments?"
Personal feedback
Improve the way you host meetings with personal feedback.
Opimeet is built to improve your meeting culture, giving you personalised feedback only you can access to use to become a better host.
Observations & tailored actions
Opimeet analyses all collected data to surface patterns, called observations, and to suggest actions you can take to improve.
Observations are both personalised and company-wide. They show you how you share information and run meetings.
Alongside each observation, you get suggested actions built just for you. Showing what you can do to make your meetings more effective.
Get started
Ready to make every meeting worth the time?
In a 20-minute call we'll walk you through Opimeet with example data and set you up with a free pilot. Your own insights start building from your very first meetings.